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Sponsor Manual

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Sponsor Manual


This sponsor manual is designed to help you plan for your participation at Tanzania Energy Cooperation Summit 2024, providing you with useful information to ensure you enjoy a smooth, trouble-free run up to the event. Please do not hesitate to contact the organising team if you have any queries.

Please ensure you read this manual fully and don't forget to return your completed forms back to the correct suppliers by the stated deadlines.

This manual is not designed to replace our personal service. If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us using the contact details listed below:

Have a great event!

Event Dates & Timings 

Tuesday 30th January 2024 Wednesday 31st January 2024 Thursday 1st February 2024

18:00 - 19:30 Welcome Networking Drinks Reception


07:00 - 07:30 Sponsor Setup


07:30  Registration & Networking Hall Opens


08:30 Conference Starts


10:45 - 11:10 Networking Coffee Break


12:30 - 13:30 Networking Lunch


15:30 - 15:50 Networking Coffee Break


17:45 - 19:15 Pre-Gala Dinner Drinks


19:30 Ministerial Gala Dinner


07:00 - 07:30 Sponsor Setup

07:30 - 17:30 Registration & Networking Hall Opens

08:30 Conference Starts

11:00 - 11:20 Networking Coffee Break


12:50 - 14:00 Networking Lunch


15:30 - 16:00 Networking Coffee Break


17:30 End of Day 2


17:30 - 18:30 Sponsor Breakdown


Please note, the above timings are subject to change. 


Essential tasks


Deadline date Item Requirements
ASAP Accommodation

We have secured a special room rate for Tanzania Energy Cooperation Summit 2024 attendees at the Gran Melia Arusha. Please ensure you book your accommodation as soon as possible to avoid any disappointment.

Please use the details below to book your accommodation:

Leonorah Ndesanjo -

Conference code: TECS24

     ASAP       Company Logo Send company logo in an eps and jpeg format to
ASAP  Company Profile Submit 150-word company profile to be included in the event website to
22nd January 2024 Health and Safety declaration form If your contract includes a table top stand, please complete the online Health and Safety declaration form 
22nd January 2024 Delegate passes  Register staff passes. Please see this link to register. Use the discount code given in the welcome email to register your passes.


Optional tasks

Deadline date Item Requirement
ASAP  Sponsor Banner  If would like us to design you an event specific email footer to promote your sponsorship at Tanzania Energy Cooperation Summit 2024, please email


Deliveries must NOT be made to the venue prior to 08:00 on Monday 29th January 2024. Any deliveries that arrive before this date will be refused.   

All packages being shipped to the venue and collected must having a shipping label with the information listed below:

Event name: Tanzania Energy Cooperation Summit 2024

FAO: Leonorah Ndesanjo 

Gran Meliá Arusha

Simeon Road PO Box 1184

Arusha, Tanzania

Company name of the sponsor, contact name and telephone number: XXX

Please note that all materials must be packed up and collected on the last day of the event (Thursday 1st February 2024). Any items not collected will be deemed as waste and a fee will be charged to the sponsor.

Table Top Stand

If your contact includes a table top stand, your table top stand package will be as follows: 

  • 2 x rectangle tables
  • 4 x chairs
  • 1 x power socket


You will need to supply your own corporate signage and extension leads.

Please note, table cloths are not provided. If you would like to have a table cloth on your table, please bring one with you or order it through Magniva International at

Please refer to the below picture for the measurements of 1 x rectangle table: 

Table measurments

Wi-Fi: Is complimentary throughout the event areas and networking hall.

Should you wish to order audio visual items outside your package, please contact Leonorah Ndesanjo using the contact details below:

Meeting Room

If your contract includes a meeting room, your meeting room package will be as follows:
Meeting room 

  • Boardroom set up including a table and chairs (please refer to the welcome email for the number of chairs provided)
  • Power sockets
  • Lights

Should you wish to order audio visual items or catering outside your package, please contact Leonorah Ndesanjo using the contact details below:

Space Only Stand

Please note Space Only stands are not permitted for this event.


The floorplan will follow closer to the event (approx. 2 days before the event)

Visa Information

If you require a visa invitation letter, please do ensure you get your registration completed urgently.

Please click here to request a visa invitation letter.

Covid Guidelines & Measurements

We're taking all the appropriate measures to ensure that Tanzania Energy Cooperation Summit 2024 is a safe and successful event, and we ask for each and every person’s support and cooperation. Before attending the event, please ensure that you thoroughly read through the COVID guidelines, which are on our website and adhere to the rules. Failure to comply with the rules may result in denied entry to the event.